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Displaying the Time Cards Tab

 
The ShopPAK time card consists of labor transactions that were posted on a particular day for a particular employee. A timecard shows two things: ‘Time & Attendance’ transactions and ‘Job Card Actuals’ transactions for an employee that has “Show on Time Card / Material Card List” checked on their employee record.
 
    
 
TIP:  We encourage users to enter transactions on a daily basis, however, ShopPAK doesn’t stop you from summarizing time by the week or some other interval.
         
Displaying the Time Cards Tab
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ShopPAK Time Card

1. ShopPAK Time Card
 
Card Date
In the upper left corner of the form, you’ll see ‘Card Date’.  Use ‘Card Date’ to display the transactions that have been posted on a particular date.  To select a transaction card date, key in a date or use the drop down calendar to pick a date.  The transactions posted for that date will now display.  
 
Dept
Next to ‘Card Date’ is another filtering pick box -> Department.  If you select “All” then all employees are listed.  If you select a particular department, then only employees in that department are listed.  You place employees in their primary department when you define them via ShopPAK’s   Define | Employee menu item:
 
    
 
Employee Job Cards
For a given card date, ShopPAK displays the number of employees that have job cards.
 
Approved Cards
For a given card date, ShopPAK displays the number of employees with approved job cards.
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Employee Listing

2. Employee Listing
On the left side of the form is the employee list.  All employees that have “Show on Time Card / Material Card List” checked in their employee record are listed.  (See “Defining Employees").  To see a particular employee’s transactions, or to add new transactions to a particular employee, select the employee with your mouse.  You’ll notice that the name of the currently selected employee is displayed in the upper right hand area of the form as well.
 
Job Card
Indicates if the employee has any Job Card transactions for the selected card date.
 
Approved Job Card
Indicates if the employee has an approved job card for the selected card date.
 
Daily Payroll
Time and Attendance ‘Payroll’ hours for the selected card date.
 
Weekly Payroll
Total Time and Attendance ‘Payroll’ hours for the current week.  The current payroll week is defined in ShopPAK Options on the “Misc” tab.
 
    
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Time and Attendance (Payroll)

3. Time and Attendance (Payroll)
Time & Attendance transactions capture payroll and attendance data.  These transactions are used for calculating payroll and to pinpoint when an hourly employee was ‘on the clock’. See Time & Attendance for more details.
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Job Card Actuals

4. Job Card Actuals
Job Card Actuals identify what jobs the employee actually worked on during the day.  At a minimum, each transaction identifies the Job, Job Item, and Work Order the employee spent time working on.  If you wish, you can also capture the specific operation the employee performed.  This is recommended so you can see hours for a particular operation and/or department across all jobs and employees.  This is valuable information when assessing department productivity and spotting bottlenecks. See Job Card Actuals for more details.
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Job Card Actuals Totals

5. Job Card Actuals Totals
Lists the cumulative job card actuals totals for the selected employee.
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Payroll / Job Card Variance

6. Payroll / Job Card Variance
Since ShopPAK captures both payroll Time and Attendance time, as well as, Labor Actuals time, there is the possibility that there will be differences between the two.  Usually, since production employees clock into the system in the morning for time and attendance (payroll) purposes, and then clock on and off of different work orders during their shift, Time and Attendance time usually is a little greater than work order job cost actuals.  This is normal. 
 
ShopPAK automatically calculates daily and weekly variance and displays it on the Time Card window for the currently selected employee. 
 
There is also a Variance report that you can run by choosing    Reports | Employee | Labor Variance Summary   from the menu.