Automatic Update of Inventory and Job Costs
When you change the status of a Ship Ticket status to “Shipped” or “Shipped Incomplete”, ShopPAK checks if there are any ship ticket items that were created by dragging an inventory item finished good on to the ship item grid. If so, ShopPAK decrements inventory counts accordingly and re-calculates inventory asset valuation based on the new ‘On Hand’ quantity. Moreover, ShopPAK updates the associated Job Item and Job level job cost accumulators with the material and labor costs associated with the number of finished goods being shipped.
In other words, when you ship finished goods, ShopPAK automatically updates both inventory counts and the associated job cost accumulators.
Work Order Products that are Inventory Items
When building the list of products on a work order, you can include ‘loose’ materials and hardware items that need to be included on the shipment.
Although the bulk of materials listed under the work order are used to actually build ‘products’, some materials and hardware items are shipped separately to be used during installation. In the example above, we want to ship “Clips KV256” separately to the job site. Thus, we include them on the “Products” tab and make sure its “Ship Item” is checked so it shows up on the Ship Item Job Tree.
If the ‘loose’ material and hardware items are inventory items (as in our example – inventory code “KV256”), you need to decide when you want to decrement inventory counts. You have two choices: either have ShopPAK decrement when inventory items are shipped, or manually decrement before creating the Ship Ticket generating an inventory ‘Pick’ transaction via the “Material Cards” tab or Shop Floor Data Collection.
Located in the ShopPAK Options dialog box on the “Shipping/Billing” tab, this directive tells ShopPAK when you want to decrement inventory counts.
If you already account for inventory that is used for ‘loose’ materials and hardware via Shop Floor Data Collection or manually by logging these material picks via the “Materials” tab, then
leave the checkbox blank. However, if you want to handle inventory decrementing at shipping time, place a check into the checkbox.
Note: Regardless of how you process ‘loose’ material and hardware with regard to decrementing inventory counts, ShopPAK does not do any job costing when you post a ship ticket that has 'loose' material ship items. We assume that the loose materials have already been expensed against the job via a direct material purchase PO, or by processing an inventory ‘Pick’ transaction.
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